Information on the processing of personal data

Herewith, GNS Gesellschaft für Nuklear-Service mbH (we) provides you information on how we process your personal data when contacting us (e.g. by e-mail, in case of you participation in expert talks or in our customer events), in the initiation and execution of business relations and moreover in general. Where specific processing procedures take place (e. g. a job application, visit of our website or your visit to our production facilities) we will provide you with a separate information on data protection.

Controller of the processing

GNS Gesellschaft für Nuklear-Service, Frohnhauser Straße 67, 45127 Essen, Federal Republic of Germany, is the controller of processing personal data in terms of the General Data Protection Regulation of the European Union (GDPR). You can contact our data protection officer under  or our post address with the addition “Data Protection Officer”.

What do we process your personal data for and on what legal basis?

We process your personal data within the framework of contacting you, initiating, entering into, processing and handling contractual relationships, enquiries and/or other cooperation, in particular for your identification, correspondence and communication with you and for billing and payment transactions.

As far as necessary in the context of the business relationship, your inquiry and/or other cooperation, we process personal data which we may obtain from publicly accessible sources (e.g. public registers, press, Internet) or which are legitimately transmitted to us by other third parties (e.g. a credit agency). The categories of personal data particularly affected by this are your form of address, first name, surname and academic title, your function in the company, e-mail addresses, address, contact numbers (landline, mobile phone or fax) and your bank details.

The processing takes place when you contact us and is required by Art. 6 para. 1 sentence 1 (b) GDPR for the preparation of contractual relationships and the execution of contracts by the both of us. In addition, we process personal data to fulfil legal obligations (e.g. occupational safety, commercial and tax storage obligations) in accordance with Art. 6 para. 1 S. 1 (c) GDPR.

If we have received your consent for individual processing operations, the legal basis of the processing is Art. 6 para. 1 sentence 1 a) GDPR. You can withdraw your consent to the processing of personal data at any time. The withdrawal shall take effect for the future from the time it is received by us. Processing that took place before the withdrawal is not affected by it.

Furthermore, the processing of your personal data may be effected on the basis of Art. 6 para. 1 sentence 1 (f) GDPR to protect our legitimate interests or those of a third party, provided that your interests or fundamental rights and freedoms which require the protection of your personal data do not override our legitimate interests. Examples of processing according to this paragraph are photography on our events, the assertion of legal claims and defence in legal disputes, measures for the prevention and investigation of criminal offences or measures for building and facility security (e.g. IT security and access controls).

Who are the recipients of your personal data?

Recipients are those of our departments and employees who are responsible for your handling your concern or the processing of the business transaction with your participation or who will be responsible or involved in the transaction at a later date or who will be informed about certain matters in which you are involved.

Transfer of your personal data to third parties only takes place if they are introduced by you into a matter or by us, if the transfer is necessary for working on or handling a specific issue. We may also transfer your personal data in connection with legal disputes and where we are required by law or official regulations to do so (e.g. in tax matters, in auditing or on the basis of radiation protection regulations).

For which period will your personal data be stored?

We keep your personal data for the duration necessary for the respective purpose until it is fulfilled. Subsequently, it is stored at least as long as required by law therefore. For matters subject to the regular statute of limitations, the retention period is at least three years from the end of the year in which a process was completed. Where other statutory provisions, in particular tax and commercial law regulations (in this case usually 10 years) or the German Radiation Protection Ordinance (StrlSchV) oblige us to longer storage periods, we will observe these periods and delete your personal data only after their expiry.

Should even longer storage become necessary, e.g. in connection with a legal dispute, we will delete your personal data as soon as the reason no longer applies, i.e. in the example case, if a judgment is nonappealable.

What rights do you have with regard to the processing?

You have various rights with regard to the processing of your personal data, which you can assert against us.

• The right of access pursuant to Art. 15 GDPR,
• the right to rectification or erasure pursuant to Articles 16 and 17 GDPR,
• the right to restriction of processing pursuant to Art. 18 GDPR,
• the right to data portability pursuant to Art. 20 GDPR,
• the right to object pursuant to Art. 21 GDPR.

You also have the right to lodge a complaint to the supervisory authority responsible for us about our processing of your personal data. To do so, please contact: Die Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen, Postfach 20 04 44, 40102 Düsseldorf, Federal Republic of Germany.

Information on your right of objection under Article 21 GDPR

If your personal data are processed because of a legitimate interest on the basis of Art. 6 para. 1 sentence 1 (f) GDPR or because of a public interest on the basis of Art. 6 para. 1 sentence 1 (e) GDPR, you have the right to object to the processing pursuant to Art. 21 GDPR.

If you object to the processing, we will stop it, unless (i) we can prove reasons for the processing, which override your interests, rights and freedoms, or (ii) the processing serves to assert, exercise or defend legal claims.

Please send your objection stating your name, your address and a unique proof of identity to the following address:
GNS Gesellschaft für Nuklear-Service mbH
Data Protection Officer
Frohnhauser Straße 67
45127 Essen
Federal Republic of Germany 

Is the provision of your personal data a statutory or contractual requirementor a requirement necessary to enter into a contract?

The provision of your personal data is regularly necessary in order to fulfil your requests to us or to process a business transaction properly or to fulfil the purpose of the processing. If you do not provide us with any or only with partial personal data, it will be rendered difficult or even impossible for us to fulfil the purpose of processing including but not limited to process your request or to initiate and process contracts or other business transactions.